Privacy Policy

Last Updated: November 05, 2025
TABLE OF CONTENTS
What Information Do We Collect?
How Do We Process Your Information?
What Legal Bases Do We Rely On To Process Your Personal Information?
When and With Whom Do We Share Your Personal Information?
Do We Offer Artificial Intelligence-Based Products?
How Do We Handle Your Social Logins?
How Long Do We Keep Your Information?
How Do We Keep Your Information Safe?
What Are Your Privacy Rights?
Controls for Do-Not-Track Features
Do United States Residents Have Specific Privacy Rights?
Do Other Regions Have Specific Privacy Rights?
Do We Make Updates to This Notice?
How Can You Contact Us About This Notice?
How Can You Review, Update, or Delete the Data We Collect From You?
This Privacy Notice for
CoreX
(doing business as X Systems) ("we," "us," or "our"), describes how and why we might
access, collect, store, use, and/or share ("process") your personal information when you
use our services ("Services"), including when you:
Visit our website at corexbot.xyz or any website of ours that links to this Privacy Notice.
Download and use our mobile application (CoreX), or any other application of ours that
links to this Privacy Notice.
Use CoreX. All-in-one management for servers that want control, automation, and
performance.


Engage with us in other related ways, including any sales, marketing, or events.
Questions or concerns?
Reading this Privacy Notice will help you understand your privacy rights and choices. We
are responsible for making decisions about how your personal information is processed. If
you do not agree with our policies and practices, please do not use our Services. If you still
have any questions or concerns, please contact us at
[email protected]
.
SUMMARY OF KEY POINTS
This summary provides key points from our Privacy Notice, but you can find out more
details about any of these topics by using our Table of Contents below to find the section
you are looking for.
What personal information do we process?
When you visit, use, or navigate our Services, we may process personal information
depending on how you interact with us and the Services, the choices you make, and the
products and features you use.
Do we process any sensitive personal information?
Some of the information may be considered "special" or "sensitive" in certain jurisdictions.
We may process sensitive personal information when necessary with your consent or as
otherwise permitted by applicable law.
Do we collect any information from third parties?
We do not collect any information from third parties.
How do we process your information?
We process your information to provide, improve, and administer our Services,
communicate with you, for security and fraud prevention, and to comply with law. We may
also process your information for other purposes with your consent. We process your
information only when we have a valid legal reason to do so.
In what situations and with which parties do we share personal information?
We may share information in specific situations and with specific third parties.
How do we keep your information safe?


We have adequate organizational and technical processes and procedures in place to
protect your personal information. However, no electronic transmission over the internet
or information storage technology can be guaranteed to be 100% secure.
What are your rights?
Depending on where you are located geographically, the applicable privacy law may mean
you have certain rights regarding your personal information.
How do you exercise your rights?
The easiest way to exercise your rights is by visiting
https://discord.gg/xsystems
, or by contacting us. We will consider and act upon any request in accordance with
applicable data protection laws.
Want to learn more about what we do with any information we collect?
Review the privacy notice below.
TABLE OF CONTENTS
What Information Do We Collect?
How Do We Process Your Information?
What Legal Bases Do We Rely On To Process Your Personal Information?
When and With Whom Do We Share Your Personal Information?
Do We Offer Artificial Intelligence-Based Products?
How Do We Handle Your Social Logins?
How Long Do We Keep Your Information?
How Do We Keep Your Information Safe?
What Are Your Privacy Rights?
Controls for Do-Not-Track Features
Do United States Residents Have Specific Privacy Rights?
Do Other Regions Have Specific Privacy Rights?
Do We Make Updates to This Notice?


How Can You Contact Us About This Notice?
How Can You Review, Update, or Delete the Data We Collect From You?
1. WHAT INFORMATION DO WE COLLECT?
Personal information you disclose to us
In Short:
We collect personal information that you provide to us.
We collect personal information that you voluntarily provide to us when you register on the
Services, express an interest in obtaining information about us or our products and
Services, when you participate in activities on the Services, or otherwise when you contact
us.
Personal Information Provided by You.
The personal information that we collect depends on the context of your interactions with
us and the Services, the choices you make, and the products and features you use.
The personal information we collect may include the following:
Email addresses
Usernames
Passwords
API keys
Server ID, Server Name, Server Icon
Server Roles, Server Channels, Server Settings
Discord User ID, Discord Username, Discord Avatar
Discord Message Content, Discord Message IDs
Discord Member Counts, Discord Boost Counts
Sensitive Information.
When necessary, with your consent or as otherwise permitted by applicable law, we
process the following categories of sensitive information:
er:lc api keys


Payment Data.
We may collect data necessary to process your payment if you choose to make purchases,
such as your payment instrument number, and the security code associated with your
payment instrument. All payment data is handled and stored by Stripe. You may find their
privacy notice link(s) here:
https://stripe.com/en/privacy
.
Social Media Login Data.
We may provide you with the option to register with us using your existing social media
account details, like your Facebook, X, or other social media account. If you choose to
register in this way, we will collect certain profile information about you from the social
media provider, as described in the section called "How do we handle social logins?"
below.
Application Data.
If you use our application(s), we also may collect the following information if you choose to
provide us with access or permission:
Push Notifications.
We may request to send you push notifications regarding your account or certain features
of the application(s). If you wish to opt out from receiving these types of communications,
you may turn them off in your device's settings.
This information is primarily needed to maintain the security and operation of our
application(s), for troubleshooting, and for our internal analytics and reporting purposes.
All personal information that you provide to us must be true, complete, and accurate, and
you must notify us of any changes to such personal information.
2. HOW DO WE PROCESS YOUR INFORMATION?
In Short:
We process your information to provide, improve, and administer our Services,
communicate with you, for security and fraud prevention, and to comply with law.
We process your personal information for a variety of reasons, depending on how you
interact with our Services, including:


To facilitate account creation and authentication and otherwise manage user accounts.
We may process your information so you can create and log in to your account, as well as
keep your account in working order.
To save or protect an individual's vital interest.
We may process your information when necessary to save or protect an individual's vital
interest, such as to prevent harm.
We may also process your information for other purposes only with your prior explicit
consent.
3. WHAT LEGAL BASES DO WE RELY ON TO PROCESS YOUR INFORMATION?
In Short:
We only process your personal information when we believe it is necessary and we have a
valid legal reason (i.e., legal basis) to do so under applicable law, like with your consent, to
comply with laws, to provide you with services to enter into or fulfill our contractual
obligations, to protect your rights, or to fulfill our legitimate business interests.
If you are located in the EU or UK, this section applies to you.
The General Data Protection Regulation (GDPR) and UK GDPR require us to explain the
valid legal bases we rely on in order to process your personal information. As such, we may
rely on the following legal bases to process your personal information:
Consent.
We may process your information if you have given us permission (i.e., consent) to use
your personal information for a specific purpose. You can withdraw your consent at any
time.
Legal Obligations.
We may process your information where we believe it is necessary for compliance with our
legal obligations, such as to cooperate with a law enforcement body or regulatory agency,
exercise or defend our legal rights, or disclose your information as evidence in litigation in
which we are involved.
Vital Interests.
We may process your information where we believe it is necessary to protect your vital
interests or the vital interests of a third party, such as situations involving potential threats
to the safety of any person.


If you are located in Canada, this section applies to you.
We may process your information if you have given us specific permission (i.e., express
consent) to use your personal information for a specific purpose, or in situations where
your permission can be inferred (i.e., implied consent). You can withdraw your consent at
any time.
In some exceptional cases, we may be legally permitted under applicable law to process
your information without your consent, including, for example:
If collection is clearly in the interests of an individual and consent cannot be obtained in a
timely way.
For investigations and fraud detection and prevention.
For business transactions provided certain conditions are met.
If it is contained in a witness statement and the collection is necessary to assess, process,
or settle an insurance claim.
For identifying injured, ill, or deceased persons and communicating with next of kin.
If we have reasonable grounds to believe an individual has been, is, or may be victim of
financial abuse.
If it is reasonable to expect collection and use with consent would compromise the
availability or the accuracy of the information and the collection is reasonable for
purposes related to investigating a breach of an agreement or a contravention of the laws
of Canada or a province.
If disclosure is required to comply with a subpoena, warrant, court order, or rules of the
court relating to the production of records.
If it was produced by an individual in the course of their employment, business, or
profession and the collection is consistent with the purposes for which the information
was produced.
If the collection is solely for journalistic, artistic, or literary purposes.
If the information is publicly available and is specified by the regulations.
We may disclose de-identified information for approved research or statistics projects,
subject to ethics oversight and confidentiality commitments.
4. WHEN AND WITH WHOM DO WE SHARE YOUR PERSONAL INFORMATION?


In Short:
We may share information in specific situations described in this section and/or with the
following third parties.
We may need to share your personal information in the following situations:
Business Transfers.
We may share or transfer your information in connection with, or during negotiations of,
any merger, sale of company assets, financing, or acquisition of all or a portion of our
business to another company.
5. DO WE OFFER ARTIFICIAL INTELLIGENCE-BASED PRODUCTS?
In Short:
We offer products, features, or tools powered by artificial intelligence, machine learning,
or similar technologies.
As part of our Services, we offer products, features, or tools powered by artificial
intelligence, machine learning, or similar technologies (collectively, "Al Products"). These
tools are designed to enhance your experience and provide you with innovative solutions.
The terms in this Privacy Notice govern your use of the Al Products within our Services.
Use of Al Technologies
We provide the Al Products through third-party service providers ("Al Service Providers"),
including OpenAI. As outlined in this Privacy Notice, your input, output, and personal
information will be shared with and processed by these Al Service Providers to enable your
use of our Al Products for purposes outlined in "WHAT LEGAL BASES DO WE RELY ON TO
PROCESS YOUR PERSONAL INFORMATION?". You must not use the Al Products in any way
that violates the terms or policies of any Al Service Provider.
Our Al Products
Our Al Products are designed for the following functions:
Text analysis
Al bots
Al research
Al search
Machine learning models


How We Process Your Data Using Al
All personal information processed using our Al Products is handled in line with our Privacy
Notice and our agreement with third parties. This ensures high security and safeguards
your personal information throughout the process, giving you peace of mind about your
data's safety.
How to Opt Out
We believe in giving you the power to decide how your data is used. To opt out, you can:
Log in to your account settings and update your user account.
Contact us using the contact information provided.
6. HOW DO WE HANDLE YOUR SOCIAL LOGINS?
In Short:
If you choose to register or log in to our Services using a social media account, we may
have access to certain information about you.
Our Services offer you the ability to register and log in using your third-party social media
account details (like your Facebook or X logins). Where you choose to do this, we will
receive certain profile information about you from your social media provider. The profile
information we receive may vary depending on the social media provider concerned, but
will often include your name, email address, friends list, and profile picture, as well as
other information you choose to make public on such a social media platform.
We will use the information we receive only for the purposes that are described in this
Privacy Notice or that are otherwise made clear to you on the relevant Services. Please
note that we do not control, and are not responsible for, other uses of your personal
information by your third-party social media provider. We recommend that you review their
privacy notice to understand how they collect, use, and share your personal information,
and how you can set your privacy preferences on their sites and apps.
7. HOW LONG DO WE KEEP YOUR INFORMATION?
In Short:
We keep your information for as long as necessary to fulfill the purposes outlined in this
Privacy Notice unless otherwise required by law.
We will only keep your personal information for as long as it is necessary for the purposes
set out in this Privacy Notice, unless a longer retention period is required or permitted by


law (such as tax, accounting, or other legal requirements). No purpose in this notice will
require us keeping your personal information for longer than the period of time in which
users have an account with us.
When we have no ongoing legitimate business need to process your personal information,
we will either delete or anonymize such information, or, if this is not possible (for example,
because your personal information has been stored in backup archives), then we will
securely store your personal information and isolate it from any further processing until
deletion is possible.
8. HOW DO WE KEEP YOUR INFORMATION SAFE?
In Short:
We aim to protect your personal information through a system of organizational and
technical security measures.
We have implemented appropriate and reasonable technical and organizational security
measures designed to protect the security of any personal information we process.
However, despite our safeguards and efforts to secure your information, no electronic
transmission over the Internet or information storage technology can be guaranteed to be
100% secure, so we cannot promise or guarantee that hackers, cybercriminals, or other
unauthorized third parties will not be able to defeat our security and improperly collect,
access, steal, or modify your information. Although we will do our best to protect your
personal information, transmission of personal information to and from our Services is at
your own risk. You should only access the Services within a secure environment.
9. WHAT ARE YOUR PRIVACY RIGHTS?
In Short:
Depending on your state of residence in the US or in some regions, such as the European
Economic Area (EEA), United Kingdom (UK), Switzerland, and Canada, you have rights that
allow you greater access to and control over your personal information. You may review,
change, or terminate your account at any time, depending on your country, province, or
state of residence.
In some regions (like the EEA, UK, Switzerland, and Canada), you have certain rights under
applicable data protection laws. These may include the right (i) to request access and
obtain a copy of your personal information, (ii) to request rectification or erasure; (iii) to
restrict the processing of your personal information; (iv) if applicable, to data portability;
and (v) not to be subject to automated decision-making. If a decision that produces legal or


similarly significant effects is made solely by automated means, we will inform you,
explain the main factors, and offer a simple way to request human review. In certain
circumstances, you may also have the right to object to the processing of your personal
information. You can make such a request by contacting us by using the contact details
provided in the section "HOW CAN YOU CONTACT US ABOUT THIS NOTICE?" below.
We will consider and act upon any request in accordance with applicable data protection
laws.
If you are located in the EEA or UK and you believe we are unlawfully processing your
personal information, you also have the right to complain to your Member State data
protection authority or UK data protection authority.
If you are located in Switzerland, you may contact the Federal Data Protection and
Information Commissioner.
Withdrawing your consent:
If we are relying on your consent to process your personal information, which may be
express and/or implied consent depending on the applicable law, you have the right to
withdraw your consent at any time. You can withdraw your consent at any time by
contacting us by using the contact details provided in the section "HOW CAN YOU
CONTACT US ABOUT THIS NOTICE?" below or updating your preferences.
However, please note that this will not affect the lawfulness of the processing before its
withdrawal nor, when applicable law allows, will it affect the processing of your personal
information conducted in reliance on lawful processing grounds other than consent.
Account Information
If you would at any time like to review or change the information in your account or
terminate your account, you can contact us using the contact information provided:
https://discord.gg/xsystems
[email protected]
Upon your request to terminate your account, we will deactivate or delete your account
and information from our active databases. However, we may retain some information in
our files to prevent fraud, troubleshoot problems, assist with any investigations, enforce
our legal terms and/or comply with applicable legal requirements.
If you have questions or comments about your privacy rights, you may email us at
[email protected]


.
10. CONTROLS FOR DO-NOT-TRACK FEATURES
Most web browsers and some mobile operating systems and mobile applications include a
Do-Not-Track ("DNT") feature or setting you can activate to signal your privacy preference
not to have data about your online browsing activities monitored and collected. At this
stage, no uniform technology standard for recognizing and implementing DNT signals has
been finalized. As such, we do not currently respond to DNT browser signals or any other
mechanism that automatically communicates your choice not to be tracked online. If a
standard for online tracking is adopted that we must follow in the future, we will inform you
about that practice in a revised version of this Privacy Notice.
California law requires us to let you know how we respond to web browser DNT signals.
Because there currently is not an industry or legal standard for recognizing or honoring DNT
signals, we do not respond to them at this time.
11. DO UNITED STATES RESIDENTS HAVE SPECIFIC PRIVACY RIGHTS?
In Short:
If you are a resident of California, Colorado, Connecticut, Delaware, Florida, Indiana, Iowa,
Kentucky, Maryland, Minnesota, Montana, Nebraska, New Hampshire, New Jersey,
Oregon, Rhode Island, Tennessee, Texas, Utah, or Virginia, you may have the right to
request access to and receive details about the personal information we maintain about
you and how we have processed it, correct inaccuracies, get a copy of, or delete your
personal information. You may also have the right to withdraw your consent to our
processing of your personal information. These rights may be limited in some
circumstances by applicable law. More information is provided below.
Categories of Personal Information We Collect
The table below shows the categories of personal information we have collected in the
past twelve (12) months. The table includes illustrative examples of each category and
does not reflect the personal information we collect from you. For a comprehensive
inventory of all personal information we process, please refer to the section "What
information do we collect?".
Category
Examples
Collected


A. Identifiers
Contact details, such as real name, alias, postal address, telephone or mobile contact
number, unique personal identifier, online identifier, Internet Protocol address, email
address, and account name
NO
B. Personal information categories listed in the California Customer Records statute
Name, contact information, education, employment, employment history, and financial
information
NO
C. Protected classification characteristics under state or federal law
Gender, age, date of birth, race and ethnicity, national origin, marital status, and other
demographic data
NO
D. Commercial information
Transaction information, purchase history, financial details, and payment information
NO
E. Biometric information
Fingerprints and voiceprints
NO
F. Internet or other similar network activity
Browsing history, search history, online behavior, interest data, and interactions with our
and other websites, applications, systems, and advertisements
NO
G. Geolocation data
Device location
NO
H. Audio, electronic, sensory, or similar information


Images and audio, video or call recordings created in connection with our business
activities
NO
I. Professional or employment related information
Business contact details in order to provide you our Services at a business level or job title,
work history, and professional qualifications if you apply for a job with us
NO
J. Education Information
Student records and directory information
NO
K. Inferences drawn from collected personal information
Inferences drawn from any of the collected personal information listed above to create a
profile or summary about, for example, an individual’s preferences and characteristics
NO
L. Sensitive personal Information
NO
We may also collect other personal information outside of these categories through
instances where you interact with us in person, online, or by phone or mail in the context
of:
Receiving help through our customer support channels;
Participation in customer surveys or contests; and
Facilitation in the delivery of our Services and to respond to your inquiries.
Sources of Personal Information
Learn more about the sources of personal information we collect in "WHAT INFORMATION
DO WE COLLECT?".
How We Use and Share Personal Information
Learn more about how we use your personal information in the section, "HOW DO WE
PROCESS YOUR INFORMATION?".


Will your information be shared with anyone else?
We may disclose your personal information with our service providers pursuant to a
written contract between us and each service provider. Learn more about how we disclose
personal information to in the section, "WHEN AND WITH WHOM DO WE SHARE YOUR
PERSONAL INFORMATION?".
We may use your personal information for our own business purposes, such as for
undertaking internal research for technological development and demonstration. This is
not considered to be "selling" of your personal information.
We have not disclosed, sold, or shared any personal information to third parties for a
business or commercial purpose in the preceding twelve (12) months. We will not sell or
share personal information in the future belonging to website visitors, users, and other
consumers.
Your Rights
You have rights under certain US state data protection laws. However, these rights are not
absolute, and in certain cases, we may decline your request as permitted by law. These
rights include:
Right to know whether or not we are processing your personal data
Right to access your personal data
Right to correct inaccuracies in your personal data
Right to request the deletion of your personal data
Right to obtain a copy of the personal data you previously shared with us
Right to non-discrimination for exercising your rights
Right to opt out of the processing of your personal data if it is used for targeted advertising
(or sharing as defined under California’s privacy law), the sale of personal data, or profiling
in furtherance of decisions that produce legal or similarly significant effects ("profiling")
Depending upon the state where you live, you may also have the following rights:
Right to access the categories of personal data being processed (as permitted by
applicable law, including the privacy law in Minnesota)
Right to obtain a list of the categories of third parties to which we have disclosed personal
data (as permitted by applicable law, including the privacy law in California, Delaware, and
Maryland)


Right to obtain a list of specific third parties to which we have disclosed personal data (as
permitted by applicable law, including the privacy law in Minnesota and Oregon)
Right to obtain a list of third parties to which we have sold personal data (as permitted by
applicable law, including the privacy law in Connecticut)
Right to review, understand, question, and depending on where you live, correct how
personal data has been profiled (as permitted by applicable law, including the privacy law
in Connecticut and Minnesota)
Right to limit use and disclosure of sensitive personal data (as permitted by applicable law,
including the privacy law in California)
Right to opt out of the collection of sensitive data and personal data collected through the
operation of a voice or facial recognition feature (as permitted by applicable law, including
the privacy law in Florida)
How to Exercise Your Rights
To exercise these rights, you can contact us by visiting
https://discord.gg/Xsystems
, by emailing us at
[email protected]
, or by referring to the contact details at the bottom of this document.
Under certain US state data protection laws, you can designate an authorized agent to
make a request on your behalf. We may deny a request from an authorized agent that does
not submit proof that they have been validly authorized to act on your behalf in accordance
with applicable laws.
Request Verification
Upon receiving your request, we will need to verify your identity to determine you are the
same person about whom we have the information in our system. We will only use
personal information provided in your request to verify your identity or authority to make
the request. However, if we cannot verify your identity from the information already
maintained by us, we may request that you provide additional information for the purposes
of verifying your identity and for security or fraud prevention purposes.


If you submit the request through an authorized agent, we may need to collect additional
information to verify your identity before processing your request and the agent will need to
provide a written and signed permission from you to submit such request on your behalf.
Appeals
Under certain US state data protection laws, if we decline to take action regarding your
request, you may appeal our decision by emailing us at
[email protected]
. We will inform you in writing of any action taken or not taken in response to the appeal,
including a written explanation of the reasons for the decisions. If your appeal is denied,
you may submit a complaint to your state attorney general.
California "Shine The Light" Law
California Civil Code Section 1798.83, also known as the "Shine The Light" law, permits our
users who are California residents to request and obtain from us, once a year and free of
charge, information about categories of personal information (if any) we disclosed to third
parties for direct marketing purposes and the names and addresses of all third parties with
which we shared personal information in the immediately preceding calendar year. If you
are a California resident and would like to make such a request, please submit your
request in writing to us by using the contact details provided in the section "HOW CAN YOU
CONTACT US ABOUT THIS NOTICE?".
12. DO OTHER REGIONS HAVE SPECIFIC PRIVACY RIGHTS?
In Short:
You may have additional rights based on the country you reside in.
Australia and New Zealand
We collect and process your personal information under the obligations and conditions set
by Australia's Privacy Act 1988 and New Zealand's Privacy Act 2020 (Privacy Act). This
Privacy Notice satisfies the notice requirements defined in both Privacy Acts, in particular:
what personal information we collect from you, from which sources, for which purposes,
and other recipients of your personal information.
If you do not wish to provide the personal information necessary to fulfill their applicable
purpose, it may affect our ability to provide our services, in particular:
Offer you the products or services that you want


Respond to or help with your requests
Manage your account with us
Confirm your identity and protect your account
At any time, you have the right to request access to or correction of your personal
information. You can make such a request by contacting us by using the contact details
provided in the section "HOW CAN YOU REVIEW, UPDATE, OR DELETE THE DATA WE
COLLECT FROM YOU?".
If you believe we are unlawfully processing your personal information, you have the right to
submit a complaint about a breach of the Australian Privacy Principles to the Office of the
Australian Information Commissioner and a breach of New Zealand's Privacy Principles to
the Office of New Zealand Privacy Commissioner.
Republic of South Africa
At any time, you have the right to request access to or correction of your personal
information. You can make such a request by contacting us by using the contact details
provided in the section "HOW CAN YOU REVIEW, UPDATE, OR DELETE THE DATA WE
COLLECT FROM YOU?".
If you are unsatisfied with the manner in which we address any complaint with regard to
our processing of personal information, you can contact the office of the regulator, the
details of which are:
The Information Regulator (South Africa)
General enquiries:
[email protected]
Complaints (complete POPIA/PAIA form 5):
[email protected]
&
[email protected]
13. DO WE MAKE UPDATES TO THIS NOTICE?
In Short:
Yes, we will update this notice as necessary to stay compliant with relevant laws.


We may update this Privacy Notice from time to time. The updated version will be indicated
by an updated "Revised" date at the top of this Privacy Notice. If we make material changes
to this Privacy Notice, we may notify you either by prominently posting a notice of such
changes or by directly sending you a notification. We encourage you to review this Privacy
Notice frequently to be informed of how we are protecting your information.
14. HOW CAN YOU CONTACT US ABOUT THIS NOTICE?
If you have questions or comments about this notice, you may email us at
[email protected]
.
CoreX
15. HOW CAN YOU REVIEW, UPDATE, OR DELETE THE DATA WE COLLECT FROM YOU?
Based on the applicable laws of your country or state of residence in the US, you may have
the right to request access to the personal information we collect from you, details about
how we have processed it, correct inaccuracies, or delete your personal information. You
may also have the right to withdraw your consent to our processing of your personal
information. These rights may be limited in some circumstances by applicable law.
To request to review, update, or delete your personal information, please visit:
https://discord.gg/XSystems
.
CoreX
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